Your users/members can have different roles giving them a level of permissions in your organization. There are 4 different roles with 3 different levels of permissions:
Owners and admins are active collaborators with full administrative permissions. They can:
Edit and manage content in spaces and in the organization
Handle members and team permissions
Have access to settings in the dashboard and/or in spaces
Access to drafts and unpublished changes
Have access to edits, activities, customization, teams, integrations, analytics in spaces
🧙♂ Tips: Only owners and admins can promote an owner, but only owners can delete an organization.
Writers are active collaborators too, but unlike owners or admins, they do not have full permission. They can:
Edit and manage content in a space but not in the organization
Access drafts and unpublished changes
Comment drafts or content
Have access to edits, activities, and analytics in spaces
They cannot:
Invite and/or add members
Set member permissions
Create teams
Remove team members
Have access to settings in the dashboard and/or in spaces
Have access to customization, teams and integrations in spaces
Delete an organization
Readers can only access docs and read all published content that has been created in spaces (private or public). That means they cannot edit, comment or manage any content.
Here is a visual summary of the different permission levels for each role:
| Owner | All members admin | Team admin | Writer | Reader |
Promote to owner | ✅ | ✅ | ❌ | ❌ | ❌ |
Invite a new member | ✅ | ✅ | ✅ | ❌ | ❌ |
Remove a member | ✅ | ✅ | ✅ | ❌ | ❌ |
Create a new team | ✅ | ✅ | ✅ | ❌ | ❌ |
Handle org permissions | ✅ | ✅ | ✅ | ❌ | ❌ |
Handle team permissions | ✅ | ✅ | ✅ | ❌ | ❌ |
| Owner | All members admin | Team admin | Writer | Reader |
Access team permissions | ✅ | ✅ | ❌ | ❌ | ❌ |
Access general settings | ✅ | ✅ | ✅ | ❌ | ❌ |
Access insights | ✅ | ✅ | ✅ | ✅ | ❌ |
Edit content | ✅ | ✅ | ✅ | ✅ | ❌ |
Access drafts and unpublished changes | ✅ | ✅ | ✅ | ✅ | ❌ |
Comment content or draft | ✅ | ✅ | ✅ | ✅ | ❌ |
Read published content | ✅ | ✅ | ✅ | ✅ | ✅ |
🧙♂ Tips: User roles can be changed anytime! That way, a reader can easily become a writer or an admin ✨